ARMADA ATHLETICS FORUM
MINUTES OF
MEETING HELD ON 10 MARCH 2008
Present: P Ross,/K Reed (EVH); R Warne/R Quew/K Eccles (PH); A Erith/P Parrit (ECH); D Dane (PRR); A Herdman (TAC); C Bunting (TT); J Crockford (DML); C Carpenter (PAC); B King/S Newman (Plymouth Muskateers); L Chatfield (CAC).
Apologies: B Phillips, S Rose
Allan Herdman agreed to chair the meeting.
Brickfields: CC informed the meeting that:
LJ repairs are in hand and Run up length could meet regulations but is dependent on fire exit from Albion Stand.
Pole Vault area is to be moved.
Track Certificate allegedly sent to Council but not yet received.
Sportshall Manager had been dismissed discussions on long term management of sportshall ongoing and may be managed by PARFC.
Selected as potential training camp for 2012 Olympics.
The Open Meeting planned for 11/3 has been cancelled.
Athletics had been invited to send a representative to PCC Sports Conference at the Pavilions on Friday 14/3 0930. CC to contact Gary Sansom to try and get a representative from PAC to attend.
Action CC to
contact GS.
Web site: Information
being sent to AH but there is still more to be received. Plan is to keep the
site low maintenance and obtain its own Domain Name. Diary info was still awaited from some member clubs.
Thanks were extended to Allan Herdman for his efforts on the
site.
Actions: Diary info
from some clubs still to action - Action ALL
Obtain Domain Name
Action AH
Submit bid for
funding support Action PR
Finance: £7897-50 in bank - £11-85 Cash in hand.
Hoe 10 showed a profit of £2238.29
Clock: Repaired clock used at Hoe 10 and working well. New clock taken to Hoe 10 but time restraints on the day prevented it from being tested.
Requests for Hire of clock received from Launceston Half Mara (£50-00) and Sport Relief (donation) both agreed.
Hoe 10: Event went well only reported issue was with road closures and signage.
Letters of thanks gone out. Thanks to organising committee, helpers on day and athletes for supporting. There was a problem encountered with wrong postage on entry form envelopes. Numbers retained for collection on the day and charges passed on to athletes before the numbers were issued. Warning to other event organisers.
PR was thanked for his efforts on behalf of the event.
Date for next years Plymouth Hoe 10 agreed as Sunday 15 February 2009.
Spring Warm Up: 6 April at Brickfields prospectus now available.
Sportshall League: Final Devon Sportshall League meeting now held the results reflected on the good work being carried out in the area. 12 teams competed in the league with the following results 1st Plymouth Schools, 2nd Erme Valley Harriers, 3rd Plymouth AC, 4th Plymstock RR (their first season in the League), 5th Tavistock AC.
75% of the total points scored in the league were achieved by Forum teams. Well done to all involved.
It is hoped that next years league may be expanded as an Open League, similar to T&F League. Tamar Trotters are interested in taking part. The issue is due to be discussed prior to the April DCAA Committee meeting.
Equipment Grant Support: Grant Application paper work to be raised for Sportshall equipment and Forum Promotion.
Action - PR to raise
I/H next round of grants is at the end of March
RRLG Meeting: Well attended still lots of issues to be resolved and understanding of new proposals. Promised a further meeting in 3 months time. Presentation material on EA SW Website.
Officials Conference: Officials Peer Group Meeting for Tri Region Group to be held 19 April. UKA Officials Conference 20th April. Endurance Officials H&S Information to be sent out imminently. Attendees at RR Courses have submittted Officials Application Forms but have yet to hear anything.
Action PR to find out what has happened to them.
LC: A circular has been distributed to all clubs to let them know of the loss of Debbie Careys post as Devon County ADO. Lance does not know what, if any, additional workload he is going to pick up from Debbies role. AE asked for advise on who to contact ref ECH Clubmark accreditation that Neil Parsley was working with them on - she was advised to contact Sonya Ellis.
Neil Parsleys interviews for his replacement had taken place with no suitable candidate identified. Job has now been re-advertised.
Financial support: PR produced a document and matrix as a proposal for financial grant aid requests for Regional and National representation from the Forum. After discussion the proposal was accepted. It was agreed that an application form needs to be produced.
Awaiting confirmation that Matt Walsh has carried out coaching sessions at IS.
Agreed support to Jennie Kingdom (PH)
Actions PR to produce an application form.
FJ to confirm that MW
has completed 10 coaching sessions with club.
JC to send cheque to
JK
KR: Composite team Armada Forum - Team member names, DOB etc need to be registered please forward to KR asap. First event at Plymouth 20 April.
Forum Fees: Agreed that those that paid in 2007 are exempt from payment in 2008. Clubs that failed to pay in 2007 need to get payment to JC asap.
Listing of those outstanding: Bere Alston Trekkers, Instinctive Sports, Moorhaven RC, Plymouth AC, Plymstock RR.
FIRW Course: Have member clubs got any members interested in undertaking course in Plymouth Area yes.
Plymouth Sports Forum Membership: Invoice for annual fees received £35-00. Currently no representation from the group. We have benefited financially as an organisation in the majority of years as members. Agreed to re-join
Action Have we a
willing representative to attend meetings 3 monthly
Tuesday evenings at
1830 Action - ALL
CC: Athletics has a seat on the Brickfields Board but does not have a representative.
PAC discussing holding a Minors meeting date to be distributed once agreed.
AE: 5 Tors event Sunday 23 March
KE: Coaching continuing on Saturday Mornings at Brickfields. Attendee numbers are increasing sessions include juniors 1000 - 1200.
RQ: 6 Moor Miles Sunday 13 July
CB: Colin had circulated a proposal on meeting regularity and holding them either bi or tri monthly. Following discussion two counter proposals were tabled and agreement was reached on not holding meetings in April, August and December as a 12 month trial. It was agreed that a sub meeting of clubs involved in Armada T&F and other Composite Teams plus the hosting of Devon League Fixture etc will be held on Monday 14 April 1930 at Windsor House. Please ensure your club is represented at this meeting if you are involved or plan to support T&F events.
KR: Following the presentation on Quad Kids at the SW Conference KR proposed that we hold a meeting in Plymouth to try it out. Proposed date is Saturday 24 April using the current booked morning session. Once sorted we need to advertise widely.
There may be EA SW Funding available to support.
KR/PR to sort funding
application and possible awards
KR/PR to circulate
info once sorted.
ALL to promote within
clubs/schools.
JC: DML 5K - 5 June
DD: Enjoyed marshalling at Hoe 10. Last Plymstock RR XC held well supported by schools Oreston Primary School won it.
BK: Introduced himself as Chairman and Sharon Stevens as Secretary of Plymouth Muskateers. They meet on Thursday evenings at Weston Mill Oak Villa S&SC and cater for all standards of athlete covering RR and XC. They have affiliated to EA but have yet to affiliate to the County. Some issues over resignations from previous clubs have still to be resolved.
Applied to join Forum agreed by attendees.
Planning to put on a Relay Event date to be decided.
Holding a Family Disco on 25/5 7pm 11pm all welcome.
PR: Currently there is no RR Permit Officer in Cornwall following Neil Tweedies resignation. Cornish clubs have been circulated info.
New Log Sheets for Endurance Officials were circulated.
Devon RR Meeting to be held at Exeter Harriers Clubhouse on Monday 28 April 7-30pm to 9pm lots of issues to discuss - all welcome.
Cluster Group in Practice paper presented at EA SW Conference on achievements of the Forum to date was circulated to attendees.
Date of Next Meeting:
Monday 12th
May 7-30pm Windsor House