EAST CORNWALL AND WEST DEVON ATHLETICS FORUM

MINUTES OF MEETING HELD ON 14^TH MARCH 2005

Present: N Rowe – Chair; P Ross/K & G Reed (EVH); M Elliott/F Jenkins/B Aloof (IS); D Dane/S Rose (PRR); J Crockford/C Ede (DML); S Payne/R Warne/J & C McGhee (PH); R Musgrave (Tav); B Phillips/ S Newman (TT)

M Erith/K Rogers/C Carpenter (PAC

Apologies: J Elliott, C Bunting

Brickfields: Floodlights levels will be 200 Lux. Footing and trenching for new sub station will be starting imminently. It has been agreed that retexturing pof the track will not start until 25 July earliest.

Composite Club: K Reed that Downs of Mary Tavy will be used for transporting athletes to SW League matches with pick ups in Tavistock, Plymouth and Ivybridge. Unfortunately as the first event is such a distance the first pick up will be 0630. Athlete availability lists will need to be submitted at least 1 week before meetings to Keith/Graham Reed. Spring warm up meeting on 3^rd April and the first Devon League meeting will be used for selection purposes. Vests are currently being sorted. Thanks were extended to Keith and Graham for the work put in to enable the Composite Club to come to fruition.

Coaching: Mike advised that the meeting on 28^th February was poorly attended. For those that did attend they enjoyed a rewarding night with a presentation by Jim Denison on athletics in Ethiopia and the life of Haile Gabrselaise. Sonya Ellis gave a presentation on Coach mentoring which was an eye opener to attendees. It was questioned why there was such a low attendance at meetings from Level 1 coaches. The next meeting will be at Windsor House on Monday 25^th April at 7-30. The committee were invited to attend.

Hoe 10: P Ross thanked all for their support and assistance, particularly the race committee, in another successful event. Feedback from athletes had been mainly positive. A wash up meeting had been held prior to the Forum meeting. The Inter County Challenge had added an extra dimension to the event with a strong field at the front end of the field. Team Cornwall won the Men’s event and Team Devon won the Ladies event. Letters of thanks have been sent to all supporters of the event. It was agreed to donate £200 to St John Ambulance. The event is the Forums main fund raising event of the year and it is estimated that this year event would show approx £2K profit although there are still some bills to pay

South of England/AAA: Update meeting on the Foster Report took place on 19^th February. The meeting was hosted by Jack Buckner and Peter Radcliffe. There was nothing new that came from the meeting. The meeting was advised of progress to date, and the plan for the implementation of the rest of the report for England Athletics to be in place for April 2006. A membership scheme will be introduced, this is key for the release of the legacy funding.

Plymouth Half Marathon: The race is full. The USMC will again be challenging the RM/RN team at the event. Anyone willing to help on the day were asked to contact Paul Ross or Nigel Rowe.

Community Sports Coaches’ Posts: Re advertised with 4 additional applicants. 5 selected for interview with the successful candidate expected to be in post in early April.

Finance Update: J Crockford advised that we currently have £8,949 -94 in the bank, approx £1000 cheques outstanding with £112-10p cash.

ANY OTHER BUSINESS

Keith advised that he had Officials Transfer Forms for those that required them.

Level 1 Officials Course to be held at Exeter on 16 April – contact Keith if interested.

Ivybridge 10K Forms available and race filing rapidly.

Up to date copies of Forum Grand Prix standings were available and on EVH web site.

Road Running Course Measurers Course to be held in May. Post meeting note – Course now to be held in June or July depending on availability of Exeter Facility. 2 x volunteers from Plymouth Area.

DML 5K forms available.

D Dane that Plymstock RR Primary Schools XC meetings had been well supported with approx 250 at each meeting.

Plymstock RR Junior Membership is continuing to grow.

Duckponds entry forms available

Plymouth Harriers have been approached reference supporting the Race For Life. Position of Forum explained and it’s purely a club decision whether they support.

Congratulations were extended to Katherine Endacott on her full GB International debut and to Pete Tabenor and Kate Rogers for their achievements at the Recent Masters event.

It was reported that at the recent Inter Schools XC Champs Devon Schools Inter Girls were 2^nd with numerous local athletes in the team.

Spring Warm Up Meeting to be held at Brickfields on Sunday 3 April for all age groups. Enter prior to the event or on the day.

Mike Eriths Final Marathon seminar will be held at Windsor House on Monday 21 March at 7-30 Windsor House.

Hoe 10 Monies – where/how to spend asked B Phillips. Nigel explained that we need to look at our development plan and if necessary rewrite it with at least a three year look ahead. This development plan needs to knit into Club/Devon and Cornwall County and Regional Development plans.

AAA AGM is due to be held on 19 March where the ERRA are proposing they be given power to manage Road Running in England which includes changes to unaffiliated race levies. What is not clear are their proposals for what will happen to the extra generated revenue. It is felt that the majority will be used to fund elite athletes attending International events. The ERRA claim that it was democratically formed at the 2004 AAAofE AGM. It has been established that the formation was not an Agenda item nor was it discussed at the meeting. The formation of the ERRA has been challenged by many representatives from within RR. Unfortunately no local representation will be at the AGM in Leeds.

SEAA Permit Secretaries Meeting – Paul Ross will be attending – ERRA and unattached levy increases on agenda plus numerous other issues.

SWRR Meeting due to be held 19 March – Nigel will be attending along with Neikl Tweedie (Cornwall) and other County Reps.

UK:A Congress to be held 9^th & 10^th April at NEC Birmingham. Keith will be attending.

The Great West Run organisers had been advised that the Police Charges for the event would be > £4K, Following meetings and negotiation the figure has been reduced to £1800 but we all need to be aware of the escalation in the policy of charging for Police Support.

Road Running Meeting to be held at Exeter Harriers Clubhouse on Monday 25^th April at 7-30pm. All welcome to attend.

Clock Hire requests have been received from Kernow Runnners for Launceston Half Marathon (3^rd July) agreed £50 and from Teignbridge Trotters for a series of events some of which clashed with Forum Club events. Await confirmation of the date of Plymouth 10K prior to feeding availability of clock back to them. Bill Phillips requested the use of clock at the Saltash Half Marathon.

The meeting were informed that to date East Cornwall Harriers had not Affiliated to the Forum for 2005.

DATE OF NEXT MEETING

11^th April 2005.