EAST CORNWALL AND WEST DEVON ATHLETICS FORUM
MINUTES OF MEETING HELD ON 14 JANUARY 2008
Present: P Ross (EVH); R Warne (PH); B Phillips (TT); A Erith/
P Parritt (ECH); C Carpenter
(PAC); D Hatch (Moorhaven); S Rose/D Dane (PRR);
A Herdman (Tavistock AC); L
Chatfield; J Crockford (DML);
Louise
Oates/Kevin Thomas PCC;
Apologies: J Crockford, R Quew, B Soole, K Reed, M & J Elliott.
Previous
meeting minutes agreed as a true record.
Louise
introduced Kevin Thomas to the Forum as the head of Community, Sports and
Leisure Dept.
The
meeting was passed over to L Oates who advised that PCC Community, Sports &
Leisure Unit were interested in promoting healthy activities for women and had
been in discussions with Womens Running Network. Plan is to run a pilot session
on 15/1 at lunchtime with PCC staff. To date 41 had signed up to attend.
Further plans are to widen the scope in Plymouth. PCC CS&LU feel that if athletes develop they can be
encouraged to join established clubs. It was pointed out that this was not the
case in other areas where WRN has been set up and they now have some very good
athletes running events representing WRN. It was further pointed out that the
majority of Forum member Clubs welcomed beginners and some clubs even had
walking sections. Louise was requested to keep the forum updated on progress of
the club within Plymouth
Brickfields: Louise gave an update on
Brickfields facilities. The track currently does not have a certificate. The
saga of facilities continues with the LJ and TJ facilities hampered by Albions
East Stand. Plan is to relocate the HJ and LJ in field parallel to the Pole
Vault jump facility finance for this has now been received. It may be
possible to obtain further funding to polymarise the area. The pole vault needs
to be marginally moved to accommodate but will not be double ended. The shot
area will also be re-sited. New aluminium edging will be provided for the track
and new covers for the Pole Vault &HJ.
A
question was asked whether Albion will be paying for this and/or support the
facility.
It
will take 6 weeks to carry out the upgrade work with hopefully an early March
start. Progress of the project is weather dependant.
CC
pointed out that there were meetings planned on the facility in April and there
was grave concern whether any competition events could be hosted on the
facility.
He
also advised that following CoPACs paper to the Council Leader and Council
Planning Leader a meeting had taken place on site to ascertain the adverse
effect that Albions development had had on athletics. The full outcome of
meeting was not known. The Leader of the Council pledged support for an 8 Lane
track facility.
The
meeting advised Kevin Thomas and Louise Oates of their disappointment over the
current state of the facility. The group had received promises over the last 10
years that the facility would improve and/or an 8 lane track and sportshall
would be built at Brickfields. In reality the athletic facilities had been downgraded
such that there is concern that competitions will no longer be able to be held.
A
Herdman chaired the rest of the meeting.
MATTERS ARISING FROM PREVIOUS MINUTES
FINANCE - £7001-05 in bank, £29-69
Cash in hand. Hoe 10 £2491 to date
CLOCK Clock received yet to
be tried - PR to read manual
HOE 10 PR reported
o
Race
nearly full expect to fill next week.
o
Brickfields
booked (to include lower car park and changing facility)
o
Plymouth
Albion supporting event meeting held
o
St
Johns Ambulance booked to be paid up front.
o
Letters
to Sutton Harbour ( reply received) and Pcc (road closure) sent (additional
form received)
o
Southside Street will be closed for repairs.
Emma Place could be closed also.
o
Police discussion taken place will have
Police M/C lead
o
Volunteers required
o
Agreed awards for Peninsula Challenge
o
Asclepion Sports Physio attending.
Action
point: Clubs to recruit volunteers
Action
point: Steering meeting at 1900 before start of February meeting. All clubs
encouraged to send a rep.
Action
Point: Obtain Peninsula Challenge trophies - PR
FORUM OFFICERS We need to resolve the
position of the Chair and new signatory agreed as Chris Carpenter top ease
access of signatories. AH and/or SR offered to chair meetings.
Action point: Clubs to
consider options so that this can be resolved at next meeting. Options on table
are to identify a chair from our ranks or to rotate the post around the clubs
ie each club chairs at least one meeting per year.
BURRATOR BOXING DAY TRAINING
RUN
Thanks to all who were there bumper turn out in good weather.
SALTRAM 5K 6th September
- Plymstock staging this race on behalf of the Forum.
It
was agreed that profits from 2008 event would be forwarded to the Stroke
Association in memory of Trevor Thorne who had recently passed away. The event
would be ran as a memorial event to Trevor
SPRING WARM-UP MEETING Plymouth AC hosting this
on 6 April 2008 at Brickfields.
SW CROSS COUNTRY
CHAMPIONSHIPS
Thanks to all who helped, if it hadnt been for the Forum contingent the
event would not have taken place.
SPORTSHALL LEAGUE
Mayflower Centre 27/1 1130 start lots of help required.
5 TORS MOORLAND RACE 23 March now hosted by
East Cornwall Harriers.
AH Tavistock AC working
toward Clubmark accreditation. West Devon Priimary Schools XC 15/1
DD Plymstock area Schools XC
event 18/1.
Lottery grant received for £7K primarily for satellite club equipment
etc. Going well
LC Devon Youth Games to be held
in Plymouth on 28 June Team of people needed to support any volunteers?
Following last meeting Lance tried to
get financial support from Plymouth Schools Network for new equipment with no
luck. Agreed to discuss with Neil Parsley to see what funding could be
available.
Brickfields Hire Agreed that Forum would
continue to fund hire of Track on Tuesday evenings at a cost of £90-00 per
month please encourage your members to use it.
DH Thanks to PR for RR
Officials Course at Bodmin. Moorhaven have temporarily lost their club HQ due
to Cyril the squirrel eating through the electric cable.
PR Tavistock AC have offered to
obtain and replace the bibs that they had lost.
Letter
of apology from Rob Willcocks previous decision on support stands.
Two
new clubs in Plymouth Area Plymouth Muskateers and DC Bikers. It was pointed
out that members of Plymouth Muskateers had not yet resigned from their old
club.
RRLG
meeting at Exeter 23 January. Need to register through UKA if wishing to
attend.
EA
Conference, Awards and Dinner. 1 March
Officials
Conference 20/1 contact KR
KR
has stood down from SW Regional Council (iaw EA Constitution) but is seeking
re-election. Please support him when voting papers are circulated to clubs.
Date of next Meeting
Monday 11 February 2008 at Windsor
House at 1930 with Hoe 10 steering committee meting starting at 1900.