ARMADA ATHLETICS FORUM
MINUTES OF
MEETING HELD ON 09 FEBRUARY 2009
Present: K Reed/P Ross (EVH); R Warne/R Quew (PH); J Crockford (PC); C Carpenter (PAC); A Erith, P Parritt (ECH); F Jenkins,(IS); D Dane (Plymstock); L & P Wilkinson (CC); C Bunting/B Phillips (TT), P Underwood (Widewell Striders), B King (PM).
Apologies: A Herdman, D Hatch, S Rose, L Chatfield.
New clubs:
Widewell Striders Paul Underwood attended meeting.
Minutes of previous meeting: Agreed.
Actions from previous
meeting:
Obtain Domain Name and update web site. AH apologised and
was hoping to move it forward soon. Action
still outstanding AH. PR to contact AH re website and Tavistocks future
involvement with Armada Forum. BATs also to be contacted.
Brickfields:
Announcers hut is still in a bad way - PCC aware but did not apply for planning permission for replacement Portacabin as agreed. PCC Sports Facilities and Development document received that was strong on words but weak on proposed actions. Strategy questionnaire received actioned but no feedback. No further updates on strategy. CC still trying to arrange a meeting with Louise Oates and Kevin Thomas. Full Track and field season of events for Brickfields this year.
KR to supply T&F
dates
PSF meeting dates to be circulated Action PR
Web site: Still awaiting update from AH
Finance: £6,596 - 66 in bank. £17 - 73 Cash. Majority of Hoe 10 invoices paid
Treasurer reminded all that £10-00 annual affiliation fee to Forum is due Action ALL
Clock:
Old clock with ECH. Required for Hoe 10. New in store
Sportshall League: Plymstock leading and EVH second with one event remaining. Good turn out from these two at last meeting but generally the numbers were down.
CB asked if League was opened to all KR replied that he
believed it was but would clarify. Action
KR
EA Affiliation It is not known how to differenciate between a volunteer and competitor licence number. Confirmed their is no difference.
KR: Ivybridge 10K 9 May entry forms available on EVH club website. Devon Schools XC Champs Saturday 17/1, Staddiscombe, thanks to the two clubs who did supply help but disappointing that others did not show up.
AE: 5 Tors Race 22 March
BP: Entry forms for Saltash Half Marathon 3 May available at Hoe 10.
DD: PRR Annual Schools XC second event now held and well supported. PRR Junior sections are now full and have waiting list. Suggested waiting athletes be directed to PAC who have capacity to take more.
FJ: Plym Valley Challenge 14 June Forms available
LW: Carbeille Cruisers Challenge event 29 March Forms available.
PR:
Any photos to enhance Armada Promotional leaflet would be welcomed Action ALL .
Hoe 10 2009 15 February 2009. Race full. Fun Run entries on day. Marshals still required all member clubs are expected to supply support for the event. Names to PR or Amanda Erith/Pat Parritt.
All in place on site from 0730 Brickfields and Albion will be open at 0730. Car park attendants sought. Exit through North gate of top car park only. Exit from bottom car park to the left only. Still awaiting PCC on Road Closure. Hoe Road above lido fencing into Road part of Road Closure area so should not be an issue. Bottled water now sorted. Refreshment vouchers distributed for helpers.
PMN Police lead M/C
available
Logo for Forum New is now in public domain.
Future Meetings: Have Windsor House booked for March Meeting at 7.30 but from end of March Windsor house will be closing at 2030 and meetings will have to finish at 2000 to ensure building is clear. Agreed to hold future meetings following Marchs meeting at 1830 at Windsor House.
Action PR to book
meetings.
Athletics Networks: Chris Carpenter and Dave Dane and Paul Ross attended meeting with EA for feedback on bid. Meeting did not take the form expected.
PR gave a brief overview of feedback. Offer of £35K support for group for next 3 years but dependant on performance and delivery of plan. Do not need to deliver all that we had in bid at cheaper price but need to shave off what we do not intend to do and resubmit to EA.
Bid was well received some proposals were identified as key to the funding including Coaching and Coach development and introduction of Sportshall and Quad kids competition. Need further discussion with PCC on Park Runs.
Issues have arisen with funding of Club/Coach Coordinator full time post. Some partnering support has been withdrawn. PR requested names, contact details of any company authority etc that may be able to support.
Time is running out to finalise our bid and feedback to employ anyone for 1 April
Actions: Names/Contacts details of any potential
Commercial Companies, LAs, Sports Associations, Partners who may be willing to
support to PR by 15/2 ACTION - ALL
Executive Committee to be set up to work on behalf of
Forum and report to EA names of volunteers to PR by 15/12 ACTION - ALL
Thoughts on areas of bid we can postpone delivery of
in year 1 by 15/2 ACTION - ALL
Circulate EA Bid Feedback presentation ACTION PR.
PMN Call received on 10/2 from EA to find out how
our revised plan was going managed to stall until beginning of next week off
back of meeting arranged with PCC and hopefully others
Date of Next Meeting
Monday 9 March 2009 7-30pm Windsor House