EAST CORNWALL
AND WEST DEVON ATHLETICS FORUM
MINUTES OF
MEETING HELD ON 11 FEBRUARY 2008
Present: P Ross,/K Reed (EVH); R Warne/C Mcghee/P Tabenor/ J Kingdom (PH); A Erith/P Parrit (ECH); S Rose (PRR); A Herdman (TAC); C Bunting (TT); D Hatch (Moorhaven); B Hopper (IS); L Chatfield.
Apologies: R Quew, B Soole, D Dane, B Phillips, M & J Elliott
Amendment to previous meeting: Brickfields hire funding was for Saturdays and not Tuesdays.
Brickfields: CC provided an update on discussions particularly with reference to LJ Pits and relocation to centre of the track. Further problems are foreseen with the moving of the PV cover given that to clear all areas it has to be moved further. There are further issues with a football pitch being planned to be used in the centre of the track. H & S issues have stopped PCC putting LJ pits O/S of the track. The remaining LY pit is to be brought up to competition standard. Request that clubs visit This is Plymouth Web Site and add comments. PCC have commented on an 8 lane track for the City in the future but no site for facility has been named.
Brickfields site and facilities have not been handed over from the Council to Brickfields Steering Group. There are rumours that the Sports Centre may be run by Albion. There is no representation from Athletics on the Steering Group Board nor is it believed that they have a development plan and/or business plan.
Football/Athletics are paying more than Albion to use Brickfields facilities.
Track certification is riding on the results of report from last year, still awaiting confirmation that it is fit to use.
There is an issue with cleanliness/smell of changing rooms.
Role of Forum: Diary info was still awaited from some member clubs.
AH had spent time looking at promoting Forum and had set up a website linked to Tavistock ACs site. A handout of initial pages was circulated. These were well received as a good base for building from. AH proposed that the name of the group be changed from East Cornwall and West Devon Athletic Forum to Armada Athletic Forum. After discussion it was agreed by the meeting that the name be changed to Armada Athletic Forum as a group bringing together Athletics in Plymouth, East Cornwall and West Devon. We also need to try and purchase a domain name for the Website.
Action: Diary info to
Paul Ross from clubs still to action.
Finance: £8675-11 in bank - £29 69 Cash in hand. Hoe 10 Medals and St John paid numerous other bills for Hoe 10 still to be paid.
Clock: Repaired clock now working and to be used at Hoe 10. New clock received without a full manual, hastened by PR and now received but yet to be tested. Plan to take to Hoe 10 to be tried out.
Hoe 10: Race full, all plans seem to be in place, plan to visit Brickfields Sports Centre and Albion to confirm. Some marshal positions still to be filled names to AE. Strong teams representing Counties in Peninsula Challenge.
Spring Warm Up: 6 April at Brickfields prospectus to be issued this week.
Sportshall League: Meeting at Plymouth was a great success and received television coverage. Unfortunately boycotted by NDAC. Event was praised as being well organised, well done to Lance and Plymstock RR. Attendance numbers appeared to be up on previous meetings. Plymouth was seen as a good venue and staff at Mayflower Centre were very accommodating. Need to look at making the events Open for discussion with DCAA.
U13/U15 Regional Finals Devon Girls 2nd and Boys 3rd.
Equipment Grant Support: Grant Application paper work to be raised for Sportshall equipment and Forum Promotion.
Action PR to raise on
close out of Hoe 10
RRLG Meeting: Well attended still lots of issues to be resolved and understanding of new proposals. Promised a further meeting in 3 months time. Presentation material on EA SW Website.
Officials Conference: KR reported a very good attendance. There will be a restructuring of Officials Levels in 2011. SW Region is aligned with East and West Midlands. Officials Peer Group for Tri Region Group to be set up.
LC: Advised meeting that Debbie Careys post was going at the end of March 2008. Additional workload is likely to end up with Lance.
EA SW Office has circulated a questionnaire on coaching support to all clubs.
Financial support: Request for Coach Education Grant Support received from Matt Walsh (IS). All required criteria met so agreed by meeting.
Request received from Jennie Kingdon (PH) for financial support to compete in GB Age Group European Triathlon Championships in Lisbon in May. After discussion it was felt that the group needs to set out the criteria for financial support. For further discussion and agreement at the next meeting using DML S&SC criteria for support as a guide.
Action obtain DML
S&SC criteria and circulate Action PR.
CC: EA Registration issues raised and CC had received a paper informing him that only member changes of information or new members need to be notified during 2008 registration process. Information will be circulated in March.
KR: Composite team Armada Forum - Team member names, DOB etc need to be registered please forward to KR asap. First event at Plymouth 20 April.
Composite with PAC for YAL and Southern Mens League and Higher Competition for U15 Girls only in Southern Ladies League.
Forum Fees: Agreed that those that paid in 2007 are exempt from payment in 2008. Clubs that failed to pay in 2007 need to get payment to JC asap.
FIRW Course: Have member clubs got any members interested in undertaking course in Plymouth Area?
Plymouth Sports Forum Membership: Invoice for annual fees received £35-00. Currently no representation from the group.
Action Have we a
willing representative to attend meetings 3 monthly Tuesday evenings at
1830 Action - ALL
Date of Next Meeting:
Monday March 10th
1930 at CITY OF PLYMOUTH AC CLUBHOUSE AT BRICKFIELDS