EAST CORNWALL AND WEST DEVON ATHLETICS FORUM
MINUTES OF MEETING HELD ON 10 DECEMBER 2007
Present: K Reed/P Ross (EVH); R Warne/B Soole (PH); C Bunting
(TT); A Erith/ P Parritt (ECH); C
Carpenter (PAC); D Hatch(Moorhaven); D Dane/S Rose (PRR); S Grylls (BATS); F
Jenkins (IS); Lance Chatfield; S Ellis (EA SW Region Manager).
Apologies: J Crockford, R Quew, M & J Elliott, D Allen, A
Herdman, B Phillips.
Keith
Reed offered to chair the meeting in the absence of Alan Herdman.
The
purpose of this meeting was to supply feedback on the discussions, notes and
Mission Statement produced following the November Meeting of the Forum. CC had
sent a letter ref the lack of integration shown to date within the Forum where
the main thrust was towards Road Running. FJ on behalf of IS stated that they
were in favour of integration but they were a Road Running Club. Plymstock RR
stated that they were primarily a RR Club but the youngsters attending both
their parent and satellite clubs were showing interest in competing at both
Sportshall and T&F events. SE pointed out that athletics was a fully
integrated sport.
PR
produced the list of Aims of the Forum put together at the first meeting of
the Forum and the Aims listed in the Forums Development Plan and the Mission
Statement Aims are a replica of both of the others. He also stated that the
Forum had not developed within the last 12 months.
SE
said that she was promoting the EC&WD Athletic Forum as a good example of
best practice. She is encouraging other areas/clubs to set up similar groups.
She stated that there was money available for clubs and groups who share best
practice/equipments etc.
SE
gave a presentation on SW Regional Development. Coaching is a key issue
including
Coach
development and networking. The Forum needs to work on this. Finances are
available to support, this is seen by SE as a way forward. SE saw the
EC&WDAF as leaders who had alrteady acieved some good work and could now
lead other groups. SE to send further details to PR for circulation. Attendees
were asked to consider whether they would support some of the initiatives put
forward plus how they would wish to see the Forum develop involve your clubs.
Report back to PR by end of year to allow him to pull together for next meeting.
All to forward their clubs thoughts on how to
develop coaching and the Forum.
The
minutes of the previous meeting were agreed as being a true record.
BRICKFIELDS PAC had forwarded a
document to PCC Leader and others on the current state of Athletic Facilities
at Brickfields with Albion continuing to ride rough shot over all facilities on
site and developing their ground without Planning Permission. No reply yet received
from document supplied. SE stated that their was only a footprint available for
a 6 lane track and not an 8 lane as has been discussed for numerous years.
There is insufficient space on the lower level. To be taken up with L. Oates.
FINANCE - £8301.84 Bank £29.64 Cash
Includes
£571 (Hoe 10) - Cheque for Clock Repair already removed (£470) Invoice for
Hoe 10 Medals O/S
CLOCK KR gave details of a
suitable clock which he recommended the Forum should purchase. Agreed to
purchase. Order now agreed.
LEVEL 2 OFFICIALS COURSE - KR reminded members of
Level 2 T&F Officials Courses
at Yeovil 26/1 and Yate 17/2. Road Running Officials Courses
being planned for Cornwall 13/1 and Taunton 2/2 (dependant on attendees). All
courses to be booked through EA SW Region Office 01392 879733
HOE 10 PR reported
o
Entries
going well.
o
Brooks
sponsoring.
o
Permit
Received.
o
Medals/Numbers
received.
o
Peninsula
Challenge and Devon County 10 Mile Championships incorporated into race
o
Brickfields
booked (to include lower car park and changing facility)
o
Plymouth
Albion supporting event site meeting to arrange in New Year
o
St
Johns Ambulance booked
o
Letters
to Sutton Harbour and PCC (road closure) sent
o
Southside Street likely to be closed for
repairs
o
Police informed
o
Athletes and volunteers required
Action:
Recruit volunteers (particularly Marshals names to A Erith/Pat Parritt) All
Action:
Promote within Clubs note event is Devon Champs. - All
Action:
Steering meeting at 1900 before start of January meeting. All clubs encouraged
to send a rep.
FORUM OFFICERS We still need to resolve
the position of the Chair and appoint a new signatory for the bank account
Chris Carpenter offered to be signatory as he works closely with JC.
Action: Clubs to consider
options so that this can be resolved at next meeting. Options on table are to
identify a chair from our ranks or to rotate the post around the clubs ie each
club chairs at least one meeting per year.
BURRATOR BOXING DAY TRAINING
RUN Usual
rules 1100 from the Dam, bring a pressie and take a pressie! Please ask club
members attending to park sensibly.
SALTRAM 5K Plymstock have agreed to
stage this race on behalf of the Forum. Forum member clubs still to provide
support particularly on the day of event.
SPRING WARM-UP MEETING Plymouth AC hosting this
on 6 April 2008 at Brickfields.
SW CROSS COUNTRY
CHAMPIONSHIPS
At Bicton on 6 January 2008. Help to stage this needed. Names to Keith Reed.
TENT/MARQUEE CB had circulated info to
support his proposal top purchase a Forum tent/marquee, which were both durable
and lightweight. Issues on storage of tent(s) were raised and discussed.
Decision deferred until next meeting
COACHING APPLICATION IS have an application for
financial support to submit but form was found to be incomplete.
DC SPORTSHALL LEAGUE Meeting to be held at
Mayflower Centre on 27/1. Please support the event. NDAC and SDAC will not be
attending.
LC
had looked at the Sportshall Equipment that the Forum obtained with Grant aid
in the past. Some of the equipment was deteriorating and Lance has produced a
listing of what he feels is required to bring up to scratch total cost circa
£2000. The meeting felt that there might be grant aid to support the funding as
it is used in the development of athletics in schools. PR and LC to discuss
with input from Neil Parsley.
For
Devon AA Sportshall Meeting in Plymouth it was felt that Devon AA owned
equipment should be transported and used at the venue.
PLYMOUTH HALF MARATHON 2100 entries to date.
Meeting advised that there was a price increase from January 1st as
stated on entry form and website.
DML SANTA RUN The meeting was advised that
the rescheduled event would take place at 0930 16/12. No refunds were being
given to those unable to run.
Date of next Meeting
Monday 14 January 2008 at Windsor House at 1930 with Hoe 10 steering committee
meting starting at 1900.